Welcome to the Sompo Mediation Site
To schedule a mediation you may call us at
(800) 776-6060 or email us at [email protected]
Case Manager Contact Info
Michael Weinzierl
Virtual Mediation Coordinator
(800) 776-6060 (ext. 125)
[email protected]
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FREQUENTLY ASKED QUESTIONS
ATTENDING MEDIATIONS
Online mediation is a versatile and safe alternative to traditional in-person mediations, allowing parties, counsel and mediator to work together from separate locations using video technology. eMediate is well-suited to mediations because it permits totally confidential discussions between attorneys and clients, with or without the mediator, in private break-out rooms.
How does the typical online mediation proceed?
- Joint Session: Usually a joint session with start off with the mediator explaining the process to all participants and a walk through of how the break-out rooms work. If counsel wish to make presentations, that done together while in the joint session. At this stage of the mediation, everyone is able to see, hear and talk to each other.
- Break-Out Rooms: The mediators then splits the parties into private break-out rooms. For example, with a two-party personal injury lawsuit, there would be one room with the plaintiff and plaintiff’s counsel, and another room with the defendant or an insurance representative and defense counsel. These break-out rooms are private from each other and the conversations that occur remain completely confidential. You can see on video who is in the break-out room so you know exactly who you are talking to. The other side will be in their own private break-out room: you can’t hear them, and they can’t hear you.
- Mediator Visits: The mediator then will travel from break-out room to break-out room, just like in a traditional mediation. When the mediator leaves the break-out room, the remaining parties in that room can still talk privately and confidentially.
Are you sure the other side can’t hear my private attorney/client conversations?
With eMediate, you see the people you are talking to and they see you. So, when you are in the joint session with all the participants, you can see and talk to everyone. When you are in a private break-out room, you see who is in the room with you and those are the only people who can see and hear you.
Sometimes with an in-person mediation in a law office, there are thin walls so you have to keep voices down. That is not an issue with eMediate break-out rooms, which afford total privacy and security.
How do we document a settlement if everyone is online?
Typically, we draft a Settlement Term Sheet during the on-line mediation and share it electronically. If a settlement is reached, we can sign it in counterparts while everyone is connected.
What if a client wants to join the attorney, in-person, for the mediation?
This is not a problem. Both attorney and client working off one computer and participating as a team or we can set up separate connections in the same physical location.
What if separate defendants in a multi-party case want to visit privately during the mediation or if counsel for different parties need to speak separately at some point?
The mediator can easily set up break-out rooms in any configuration so people who need to talk together can do this in a private setting at any point in the process. Sometimes defendants in a multi-party case will want to get together to discuss allocation issues or strategy. Sometimes counsel will want to discuss issues with the mediator. All of this works seamlessly.
What is the downside to online mediation?
The only real downside to on-line mediation is the difference between sitting across the table from someone and communicating by video. Also, we can’t provide lunch to everyone.
Given the realities of lockdowns, social distancing and the current safety concerns associated with in-person mediation, this is a solution that allows mediations to continue forward in a safe and responsible way during challenging times.
